Retail & Sales

With working time recording in Arcavis, employees register their working time directly at the point of sale. Start, breaks and stop are conveniently done at the touch of a button. The system automatically ensures that no time recording is forgotten - when logging out, the system asks whether the time should be stopped. All entries can be evaluated in the backend and corrected by administrators if necessary.

Highlights

• Record working time, breaks and closing time directly at the POS
• Automatic reminder when logging out
• Clear reports with daily, monthly and annual views
• Detailed list of all start/stop times
• Simple post-processing by administrators
• Transparent control for employees and management

With the order function, you can enter and manage transactions directly in the back office. A shopping cart can be created with just a few clicks, and articles can be flexibly added, commented on or discounted. Depending on requirements, a customer order can be turned into a quote, a collection slip or a sale on invoice. All customer orders remain editable and can be further processed or completed at any point of sale.

Highlights

• Enter and edit customer orders directly in the back office
• Quickly create and print quotes and collection slips
• Comment on items and assign individual discounts
• Call up and complete customer orders via barcodes at any point of sale
• Sale on invoice or payment on collection
• Clear overview of open and completed customer orders
• Individual process sequences possible

Arcavis supports various types of inventory so that you can record your stock in a way that suits your business. Whether a full annual inventory, partial inventory or ongoing spot checks - you always have an overview of your stock and its value. All inventories are prepared, carried out and completed centrally in the back office.

Inventory types

Complete inventory: Count the entire warehouse ** Partial inventory: Count selected articles

• Continuous inventory: Scan and count articles continuously

The counts can be recorded manually in the back office or on the go with the Companion app. After completion, differences are automatically reported, evaluated and transferred cleanly to the warehouse.

Highlights

• Support of several inventory types (total, partial, random and permanent)
• Preparation, execution and completion in the back office
• Automatic calculation of deviations and stock values
• Reports for closing, evaluation and traceability
• Parallel recording by multiple users or devices
• Seamless integration with warehouse management and accounting

With Arcavis, you can record sales directly on invoice - at the point of sale or in the back office. Invoices can then be created collectively or individually, sent by e-mail with a QR payment part or printed out as a PDF. Open items, shipping status and incoming payments remain clear and traceable at all times.

Incoming payments in ISO 20022 format from your bank are automatically read in and assigned to the corresponding invoices. This saves you time, avoids errors and keeps your outstanding receivables under control at all times.

Highlights

• Creation of customer invoices at the point of sale or in the back office
• Collective creation of invoices by desired key date
• Sending by e-mail with QR payment part or as PDF for printing
• Clear status from draft to paid, incl. dispatch log
• Automatic payment reconciliation via ISO 20022 files
• Multilingual, customizable shipping templates
• Manual tracking and documentation of the shipping date

How to create, send and post invoices efficiently - fully integrated into your sales and accounting processes.

With the Arcavis Companion app, you get a powerful tool directly on your smartphone or tablet. Whether it's goods receiving, inventory, purchase orders or customer loyalty: The app enables fast, mobile processes - for more efficiency in the store, warehouse and customer areas.

Highlights

• Easy installation and unlimited users. Install the app, enter the access code and get started!
• Carry out inventories in no time at all: Count the warehouse at the same time with the app for iOS, Android or Zebra TC22
• Scan incoming goods orders
• Enter new purchase orders or customer orders on the move
• Carry out warehouse transfers
• Check and correct stock in the store

Arcavis Assistant is a specially trained AI agent with which we make your day-to-day work noticeably easier. Arcavis Assistant uses your data as well as help and ticket data from Arcavis to provide information or problem solutions very quickly.

However, our focus is still on people - the AI is a helper so that your employees can work faster, safer and more efficiently.

Highlights

• Faster support. Answers to your questions are automatically generated from the existing help articles - precise, comprehensible and within seconds.
• Optimized order quantities. AI-based suggestions based on your previous sales and purchase orders help to reduce overstocks and shortages.
• Automated delivery note entry. Delivery bills are automatically read in, the delivered quantities are transferred and posted in Arcavis - less typing, fewer errors.

Arcavis opens up your data for analysis and reporting tools. Using individually definable data queries, you can compile exactly the information you need - filtered, condensed and structured.

Arcavis can provide your data in individual queries as JSON or CSV data sources. This allows them to be integrated directly into Power BI or other BI and analysis tools.

Highlights

• Flexible evaluations instead of rigid standard reports
• Central provision of data for various systems
• Powerful integrations that fit your processes perfectly

With the Arcavis rental module, you can manage your rental items in the warehouse, set rental prices and plan and carry out rentals. The module can be used individually for various sports & leisure businesses.

Highlights

• Represent complex rental price tiers
• Transfer existing articles to the rental warehouse and rent them out with just a few clicks
• Plan and record rentals in advance
• Issue and return rental items

With the Arcavis POS app for Android, you can take payments directly with your mobile device. Ideal for mobile stores or additional POS stations for events or trade fairs.

Highlights

• Accept card payments without an additional terminal directly with the Arcavis point of sale app (from 1.4% for debit cards).
• The fully-fledged point of sale app is quickly ready for use: you can access your articles and customer data immediately
• All sales are visible in the back office - the warehouse is correct.